Tuesday, 4pm. The customer rings again. You still haven't sent the quote.
That's a few hours a week you'll never get back, and the job you might lose. Keystone maps exactly where your time is leaking, then builds the fixes so it stops. We guarantee we'll find at least five hours a week, the equivalent of six working weeks a year, or the Scan is free.
Done for you. You don't touch a tool, and your report lands in five working days.
The quote you didn't send. It's still in your head at 9pm, and the customer has probably rung someone else.
The job you typed in twice. Once into the calendar, once into the invoice, and once more when something didn't match.
The call you missed while on the tools. No one picked up, and you'll only find out when the review lands.
Most NZ small businesses don't need AI agents. They need plumbing.
The quote that never went out, the booking typed in twice, the job living in one person's head. That is where the money leaks. We fix the plumbing first, using the tools you already run.
The same job, before and after the plumbing.
Today, one job gets typed in over and over and the details live in three places. Connected once, it flows on its own into a single memory the whole team can see.
- The job moves forward on its own. No re-typing between tools.
- Every step writes to one shared memory the whole team can see.
The fitment question, answered while they work.
Fitment questions answered by hand, one Meta message at a time. After-hours enquiries sat waiting until someone was free, and the fast-replying competitor won the sale.
The storefront answers “will it fit my vehicle” itself, and every enquiry gets an instant reply, day or night. No lead waits for the shop to open.
From Southern Performance's live Phase 1 storefront. Figures describe the delivered system; a public attributed quote follows their sign-off.
No rip and replace. We connect what you have.
Xero
MYOB
Google Workspace
Microsoft 365
HubSpot
Mailchimp
Stripe
Square
Tradify
ServiceM8And whatever else you run. Tool-agnostic by design.
Four steps. Something you can hold at each one.
Mini Scan
Five questions, two minutes. Your number, in your own dollars, within one business day.
You get: your numberFull Scan
A 90-minute sit-down, then a written report ranking every leak and what to fix first.
You get: the Scan ReportBuild
We build the fix, scoped from your report and priced on payback. No surprise invoices.
You get: the Build SpecHandover
SOPs, logins, and training. Everything documented, everything yours. Nothing breaks if we vanish.
You get: the Handover PackYour Mini Scan
Five questions about how the work flows through your business. Two minutes, no exact figures needed, roughly is fine.
- No obligation, no pitch deck, no robot's guess.
- Will reads your answers himself and sends your number within one business day.
- It's plumbing, not magic.
Five hours a week, or the Scan's free.
The Scan will identify at least 5 hours a week of recoverable time, the equivalent of six working weeks a year, set out in writing, or we refund it in full. And if you go ahead with the build, the Scan is free. It comes off the build price.
Start free. Pay only when there's a number worth paying for.
Mini Scan
Five questions, two minutes, one number: what routine admin is costing you, in your own dollars, within one business day.
Full Scan
A 90-minute sit-down, then a written report in your own dollars within five working days. Credited in full against the build if you proceed.
The Build
Fixed fee, scoped from your report, priced on what it pays back. You own everything we build.
- The Scan Report: written, in your own dollars, within five working days. Two things sit inside it:
- Your Diagnostic Map: every place time and money leaks, ranked worst first
- Your Build Roadmap: what to build first, and what each fix pays back
- A 90-minute on-site walkthrough of how the business actually runs
- The guarantee: at least five hours a week found, or your money back
- Credited in full against the build if you go ahead. The Scan pays for itself.
An engineer, not an agency.
There's no sales team here, no account manager, and no junior who inherits your project after the contract is signed. You deal with the person who does the work.
I spent my engineering career making physical systems talk to each other. Small business admin is the same problem with a worse interface. I scope like a project manager, build like an engineer, and hand over everything so you're never dependent on me.
Plain answers.
What tools do you use?+
Whatever fits your business. Commonly n8n, Make, Zapier, HubSpot, and the Claude API, but we're tool-agnostic. We connect what you already run rather than making you rip and replace.
Do I need to be technical?+
No. That's the point. You describe the work in plain English, we handle the wiring, and you get documentation and training so your team can run it without us.
What if it doesn't work for us?+
We tell you, and we point you at what will. The Mini Scan and the guarantee exist so you know the number before you spend on a build. If the Scan can't find at least five hours a week, you get the fee back.
Ready to know your number?
Five questions, two minutes. No obligation, no pitch deck. Will replies personally, within one business day.